A certified copy of a birth certificate (also referred to as a replacement or duplicate birth certificate) is issued by the Civil Registration Services (CRS) where the original birth certificate is lost, damaged, or where amendments are required.

Applications can be submitted online via eCitizen or physically at Huduma Centres or Civil Registration offices. Currently, most online applications are processed for Nairobi County births. Applications outside Nairobi may be rejected online and require physical submission in the county of birth.

Who Can Apply

• The person whose birth is registered (if above 18 years)
• A parent or legal guardian
• An authorized representative with supporting documents

Cost of applying for a copy of a birth certificate - Government Fees (Official)

Service	Fee (Kshs)
Application for Birth Certificate without amendment	200
Application for Birth Certificate with amendments	1,000
eCitizen Access Fee	Applicable at checkout

Note: Other search, verification, and consultation fees may apply in cases involving missing records, late registration, or complex amendments.

Types of Applications

• Replacement birth certificate (no changes)
• Amendment of child’s name
• Amendment of place of birth
• Amendment of mother’s or father’s name
• Other corrections as approved by the Registrar

Online Application via eCitizen (Step-by-Step)

1. Log in to your eCitizen account
2. Select Civil Registration Services
3. Choose Current Birth Certificate
4. Select Replacement Birth Certificate (with or without amendment)
5. Choose pickup location (e.g. Huduma GPO)
6. Enter residential address
7. Fill in child’s details:
   • Is the child over 18 years? (Yes/No)
   • Health facility of birth
   • County of birth (Nairobi only for online processing)
   • Hospital of birth
   • Entry / Notification number
8. Provide identification details (ID / Passport)
9. Enter parents’ details (where available)
10. Upload required documents (PDF/JPG – max 2MB per file)
11. Pay the applicable government fee via eCitizen

Required Documents

• Birth notification from hospital (if available)
• Original or copy of the birth certificate (if available)
• National ID / Passport of the applicant (if above 18 years)
• Mother’s identification document
• Father’s identification document (if available)
• Supporting documents for amendments (where applicable)

If the birth notification is missing, scanned copies of any available identification documents must be attached.

Manual (Physical) Application

You may also apply physically at a Huduma Centre or Civil Registration Office:

1. Visit the nearest Huduma Centre
2. Present birth notification and identification documents
3. Complete the CRS application form
4. Pay the prescribed government fee
5. Wait for processing and notification

Processing Time

Processing typically takes 1 to 3 weeks depending on record availability, verification requirements, and whether amendments are involved.

Important Notes

• Applications should be submitted at least 30 days after birth
• Incorrect or inconsistent details may cause rejection
• County mismatch is a common cause of online rejection

Professional assistance for duplicate Birth certificate application.

Biz Brokers Kenya assists clients with:

• Birth certificate searches
• Replacement and amendments
• Late registration cases
• Follow-ups at Civil Registration offices

Need a copy of a birth record?

Call +254757884710 | Email: info@bizbrokerskenya.com | Chat on WhatsApp | Khose Plaza, off Argings Khodhek Road, Kilimani, Nairobi