What is a dependent pass in Kenya?
A Dependent (Dependant) Pass allows eligible family members (usually spouses and children) of a foreign national holding a valid Kenyan work or residence permit to live in Kenya. The dependent pass is tied to the principal permit holder its validity normally mirrors the principal’s permit duration.
Who qualifies for a Dependant Pass?
- Spouse of a principal permit holder (work permit, investor permit, etc.).
- Children of the principal permit holder (usually under 18; sometimes older if dependent — provide evidence).
- Spouse or children of a Kenyan married to a foreign national.
- Other immediate dependents may qualify subject to Immigration discretion (supporting evidence required).
How to Apply for a Dependent Pass in Kenya (Online process)
The entire application procedure is completed Online through the Kenya Immigration eFNS portal. The steps are as follows:
- Register and log in to the immigration eFNS portal.
- Fill in Form 28 – Dependant’s Pass Application Online.
- Print and sign the completed Form 28.
- Upload all the required supporting documents (see checklist below).
- Prepare and upload a detailed, signed cover letter addressed to the Director of Immigration Services.
- Submit the application for review through the eFNS portal.
- Once approved, you will receive an invoice for payment.
- Make the payment Online and download your Dependant Pass (e Permit).
Requirements for Dependent Pass Application (Checklist)
Use this checklist to assemble a complete application (both dependent and dependent spellings are commonly searched — include both for SEO and clarity):
Mandatory documents
- Form 28 — Completed Dependant’s Pass application form .
- Passport copy (bio-data page) for each dependent (valid ≥ 6 months recommended).
- Passport copy and permit details of principal permit holder (work/residence permit).
- Marriage certificate (for spouse) — certified copy.
- Birth certificate(s) for child dependents — certified copy.
- Recent passport-size photograph of the applicant and the dependent (color, white background).
- Sponsor/Employer cover letter confirming relationship, financial responsibility and accommodation.
- Copy of sponsor’s Company Certificate of Incorporation (if employer-sponsored).
- Copy of sponsor’s KRA Tax Compliance Certificate and KRA PIN (if applicable).
- Detailed cover letter from the applicant (permit holder/citizen).
- Proof of sufficient and assured income to sustain both the applicant and the dependant (e.g., recent payslips, bank statements).
- Contact details of both the applicant and the dependent: email, telephone number, postal address and residential address.
Supporting documents (where applicable)
- Certified translations for documents not in English.
- Proof of dependency for adult Dependants (medical reports, affidavits, school records).
- Copies of any prior Kenyan visas or passes held by the dependents.
Practical tip: Submitting complete and certified documents (especially marriage and birth certificates) significantly reduces processing delays.
Important Notes
- All documents must be clear, valid, and in English. Certified translations are required for documents in other languages.
- The dependent’s pass is valid for the same period as the applicant’s immigration status or permit.
- Applications may be delayed if documents are missing or incorrectly filled.
Dependent Pass Fees (2025 — indicative)
The costs for a deponent pass application are as follows.
| Fee type | Indicative amount | Notes |
|---|
| Application (processing) fee | Nil | Free application |
| Issuance fee | KES20,000 (typical) | For spouse and children of a Kenyan Citizen |
| Issuance fee | KES 10,000 | For spouses and children of immigration Permit and Permanent Residents holders |
Note: East African Community nationals and special arrangements may attract different fees — always confirm live fees on the eFNS portal.
Processing Time & Validity
Processing time: Dependant pass applications normally take 2 to 6 weeks. The exact duration depends on document completeness and the workload at the Directorate of Immigration Services.
Validity: A dependent pass is normally issued for the same period as the principal permit (often 1–2 years) and must be renewed before expiry. Ensure renewals are filed at least 30 days before expiry to avoid gaps.
Key Benefits & Limitations
- Allows family reunification while the principal permit holder works or invests in Kenya.
- Dependants are not permitted to work in Kenya on a dependent pass — they must obtain a separate work permit to engage in employment.
- Validity is normally linked to the principal’s permit; renewals should be aligned.
Renewal, Endorsement & Practical Notes
- Renewal: Apply via eFNS before expiry. Align renewal with the principal permit.
- Endorsement: Some passes require passport endorsement (check your eFNS message/invoice).
- Work limitation: Dependants cannot work on a dependent pass — a separate work permit is required for employment.
- Re-entry: If a dependent leaves Kenya, confirm re-entry requirements with Immigration (re-entry endorsements may be required).
Common Mistakes to Avoid
- Submitting uncertified or non-translated civil documents (marriage/birth certificates).
- Missing the principal permit copy or failing to show the link between sponsor and dependent.
- Delaying renewal until after expiry — this causes legal status gaps.
- Assuming dependents can work without applying for a separate permit.
FAQs - Kenya Dependent Pass Frequently Asked Questions
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Can a Dependant Pass holder be a shareholder in a company?
Yes, as there is no restriction on foreigners being shareholders in a company, a Dependant Pass holder may own shares in a Kenyan company. However, they cannot work or conduct business for the company.
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Can I work with a Dependant Pass in Kenya?
No. The pass only grants residential status under the primary applicant’s permit (or Kenyan citizenship) and does not permit employment.
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Can a Dependent Pass be renewed?
Yes, if the primary applicant’s permit or residency remains valid. Renewals should be submitted after the primary permit is renewed (does not apply to Kenyan citizens).
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Can I apply for a Dependent Pass Online?
Yes, applications can be submitted via the Kenyan Immigration Services portal (FNS), including document uploads and payments.
Why Use Biz Brokers Kenya for Dependant Pass Applications?
- We prepare and review your documents to ensure full compliance.
- We complete the eFNS submission and follow up with Immigration for timely processing.
- We advise on renewals, endorsements and next steps (work permits, residency, etc.).
- Nationwide support and help with documenting special dependency cases (medical, educational).