How to Register a Business Name in Kenya (Step-by-Step)

You can complete business name registration fully online through the Business Registration Service (BRS) via the eCitizen portal. Below is the process:

Step 1: Business Name Search

Submit at least three preferred name options. The Registrar checks availability to ensure your name is unique and not already in use.

Step 2: Specify the Nature of Business

Provide a clear description of the goods or services your business will offer.

Step 3: Provide the Registered Business Address

Include county, town, street, postal address, business email, and mobile number.

Step 4: Provide Proprietor or Partner Details

• National ID / Passport number
• Full names
• Date of birth
• Phone number and Email address
• Passport photo
• Residential address
• Postal address

Step 5: Submit Application and Pay Fees

Submit the application through the BRS eCitizen platform and pay the official fee of KES 950.

Step 6: Issuance of Certificate

Once approved, you will receive the Certificate of Registration (BN 3), your legal proof of business registration in Kenya.

Requirements for Business Name Registration in Kenya

Before starting the registration, ensure you have the following:

1. Proposed Business Names – Three unique options.
2. Nature of Business – Short description of your trade.
3. Full Details of Proprietor(s)/Partner(s) – Names and ID/passport details.
4. Contact Information – Mobile number, email, postal address.
5. Proposed Physical Address – County, town, street, plot number.
6. Identification Documents – Copy of ID/passport.
7. Passport Photos – Recent color photos.
8. Residential Addresses – For all proprietors/partners.

Cost of Business Name Registration in Kenya (2025)

The government fee is KES 950. This covers the name search, filing, and issuance of the certificate. No hidden charges apply unless you hire an agent for assistance.

Benefits of Registering a Business Name in Kenya

1. Legal Recognition – Operate lawfully under Kenyan regulations.
2. Credibility – Gain customer and supplier trust.
3. Exclusive Name Rights – Protect your chosen name.
4. Access to Opportunities – Registration enables you to:
   • Obtain county business permits.
   • Open a business bank account.
   • Bid for tenders and contracts.

FAQs on Business Name Registration in Kenya

1. How long does it take?

It usually takes about 7–10 working days for approval and issuance of the certificate.

2. Can I upgrade to a company?

Yes, you can later convert your registered business name into a limited company through the BRS portal.

3. Can foreigners register a business name?

Yes, foreigners can register using a valid passport and local Kenyan address.

4. Can I register without a physical office?

No, you need a physical or virtual office address in Kenya.

5. Can I reserve a name first?

Yes, business names can be reserved for 30 days before registration.

6. What types of business names exist?

Sole Proprietorship – Owned by one person.
Partnership – Owned by two or more people.

Conclusion

Registering a business name in Kenya is quick, affordable, and a vital first step in starting a small business. By following the steps above, you’ll gain legal recognition and credibility for your enterprise.

If you need expert assistance, consult a professional registration service to avoid errors and save time.